Online submission

Image courtesy of UAL
Image courtesy of UAL

What is Online Submission?

Most commonly, online submission is a mechanism which allows a file to be submitted electronically via an online service. The file submitted can be in various formats but is usually a PDF or MS Word file. So far, there have been over 6000 submission areas set up in Moodle since 2013 and tens of thousands of submissions have been handled by the TEL services.

The Online Submission options at UAL consist of the following tools:

  • Turnitin – set up and accessed via Moodle
  • Moodle Assignment
  • Workflow and Myblog.arts can also be used for alternative forms of submission but require closer management

Turnitin allows users submit work for assessment and to check for unoriginal text in electronic documents. Documents are submitted by students via TurnItIn instances set-up by course teams in Moodle and compared against a wide range of documents and journals stored online or in databases. This is one of the main ways in which students submit their assignments at UAL. 

Following the originality comparison, Turnitin generates an originality score which indicates the percentage of text in the submitted document found in the searched targets, and an ‘Originality Report’ indicating all the matching text in a submitted document and showing the source(s) of the matches.

Moodle Assignment

You can set-up and use the Moodle Assignment module in Moodle for formative assessment, tracking tutorials, just reminding students of due dates, facilitating student e-submission, providing other forms of tutor feedback. A Moodle assignment activity can also be used to 

  • Remind students of ‘real-world’ assignments they need to complete offline, such as art work, and thus not require any digital content
  • Provide feedback to tutees where no submission by them is needed
  • Provide formative feedback 

Students can submit any digital content (files), such as word-processed documents, spreadsheets, images, or audio and video clips. Alternatively, or in addition, the assignment may require students to type text directly into the text editor and include hyperlinks to content held in a Workflow or myblog.arts.


There is an option within Workflow which allows course teams to create a Course Group to which students can ‘submit’ their created pages and collections for assessment. When course teams enable this their students will see at the bottom left of every page and collection they create a link to ‘submit’ to the appropriate group for assessment. Selected pages / collections can thereby be submitted, date stamped and the students can do not further work on them until the course team releases them back after assessment. The TEL Team can and does work closely with course teams who are exploring using Workflow for assessment.

Why use Online Submission?

In general online submission allows for assignments to be submitted and managed in one place, saves paper and thereby costs, allows email receipt notifications for submissions, convenience of not having to travel, confidence that work will not go missing and is stored and is more rigorous than working offline. Generally students expect submissions to be made online wherever possible.

Turnitin promotes critical thinking, ensures academic integrity and improves student writing. Turnitin is used to help engage students with formative feedback. Turnitin scans submitted work against a large database of websites, books, journals and previously submitted papers identifying matches of text.

Moodle Assignment
Moodle Assignment provides a space into which students can submit work for teachers to grade and give feedback on. This saves on paper and is more efficient than email. It can also be used to remind students of 'real-world' assignments they need to complete offline, such as art work, and thus not require any digital content. Student submissions are together on one screen of your course. You can require them to submit one or several files and/or to type text essays. It is possible to have them submit work as a group and you can also choose as a teacher to grade their work 'blind' in other words not to see the identities of those who have submitted assignments. Assignments can have deadlines and cut off dates - which you can also extend if necessary.

Workflow is used in many more ways than the more ‘formal’ assessment (‘submission’) described above. ‘Sharing’ work (created pages and collections) with fellow students and tutors can enable and encourage open practice and ongoing feedback and support through the lifetime of a course and beyond.

Myblog.arts contains many thousands of blogs of many different types: individual; collaborative; student; academic; course; project; special interest. Myblog.arts is also used for ongoing assessment - for example to encourage, support and assess research and reflective practice.

The TEL team works with course teams who are planning the use of collaborative platforms such as Workflow and myblog.arts within their courses.

Take a look at the relevant guide or contact for help and advice on eSubmission.